Best 5 File Management Softwares in 2024

Elise Williams

2024-09-27 19:04:05 • Filed to: Software for Business • Proven solutions

File management software offers the functions to organize, edit, manage and track the workflow of files in your business. For instance, they can help you get comments from relevant parties concerning a given document. File management software also contributes to keeping a record of relevant documents in your company while users can also use digital filing software to manage all electronic files in an enterprise. In simple words, any business needs efficient file management software for smooth running and increased productivity of the firm that is why this article introduces you 5 best file software.

Top 5 File Management Software

1. eFileCabinet

eFileCabinet provides an exceptional choice for file management in small and medium businesses. It provides various functions such as scanning, tagging, workflow and cloud storage. The functions are pretty easy to use and are robust enough for any user. It harbors unlimited storage, an automated cloud backup service, and a huge template library. It provides various versions of its applications for both server-side and hosted file management software.

The file management software comes with multiple management tools thus with the help of these tools, administrators can specify a range of permissions to the employees. For example, an employee can be tasked with preventing individual employees from deleting documents. DMS features also help you manage changes to significant files. It supports Word, Excel, PDF, PowerPoint, and QuickBooks.

Pros:

It has a retention dating which allows users to store or delete expired files
It has a powerful ORC that makes documents to be searchable.

Cons:

Due to the many features, the number of options may be a bit overwhelming to understand

2. M-Files

M-Files is a unique file management software that increases the productivity of business by organizing and managing all electronic documents. It has a checkout feature that helps in keeping track of every document that is being worked on as well as tracking the changes to a document.

It is easy to implement software that helps you create, revise, organize, share and control your company’s documents. M-Files versions are available for Windows and Mac computers, and it is also compatible with Android and IOS devices making it easier to use at your convenient place. More features afforded by this software include scanning, editing, saving documents to the database and many others.

Pros:

You can access documents through any internet-enabled device including ios and android tablets and phones

Cons:

You must download and install M-files to your computer for you to use, which is not convenient as a program you access and use online.

3. PDFelement for Business

PDFelement for Business allows users to create, convert, collaborate, edit and sign professional PDF files with ease not to mention the interactive document processing it affords users. With it, the company can create various PDF files by converting other documents such as Word, Excel, and PowerPoint.

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The tool can also transform scanned files into editable and searchable PDF files for business purposes. It also has a very great OCR that recognizes images and texts in a PDF file with the help of 20 supported languages. The software also supports the combination of different PDF files into one document, and more so, a given company can split multiple files from a major PDF and store them separately for different use. The tool also promotes the security of professional documents by allowing the addition of encrypted passwords to protect the document.

4. Dokmee

Dokmee is a file management software that helps you save time and energy by giving a range of document imaging and tracking tools to help organize important electronic files in your business. It offers many desktop and website configurations at different prices.

The file software has a user-friendly interface and unique capturing and editing tools. The program integrates with office software, scanners, email programs and mobile devices. The software works with most scanners, and you can import files from your word processor and email programs. It also allows you to add metadata, tags, and other sorting information to every scanned or file imported to Dokmee Professional. You can convert PDF files, and you can merge and split PDF files with Dokmee.

Pros:

You can access documents through any internet-enabled device including ios and android tablets and phones

Cons:

You must download and install M-files to your computer for you to use, which is not convenient as a program you access and use online.

5. PinPoint

Pinpoint is a very powerful file management software that you can run from your server or a cloud data center. It files documents automatically, and it works with Macs, PCs, and mobile devices. The set-up and installation of the software are very easy. In addition to saving the original file, the program creates a viewable PDF for the authorized users and employees, and other stakeholders can add their feedback or comments to the document.