Got Multiple Transactions? Discover the Business Invoice Today

Elise Williams

2024-04-18 14:00:40 • Filed to: Invoice Template • Proven solutions

This is a business document that contains the records of goods sold or services rendered. It is sent by the seller to the buyer. The purpose of a business invoice is to obligate the buyer to make a payment. This action creates an accounts receivable. Essentially, the business invoice is simply a proof of transaction.

# What is a Business Invoice
# What to Include in a Business Invoice
# How to Create a Business Invoice Easier with FreshBooks

Free Business Invoice Template

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What is a Business Invoice

A business invoice is a document that indicates the content, nature, cost, date and other factors about a transaction. It is generated by a seller and provided to the buyer. This document contains details about the products or services involved and is issued before payment is made. As such, the invoices for business verifies the occurrence of a transaction and obligates the buyer to make payment. As such, it is a very important part of business today.

What to Include in a Business Invoice

• The Invoice Number

This is a unique number that identifies the invoice. It can consist purely of numbers or contain some letters as well.

• The Date of Issuance

The official date when the invoice was issued is indicated as well.

• The Vendor

This is the business or entity that is selling the products or services. The invoice captures their details such as the company name, registration number, address and phone number. If it deals in products or services which attract Value Added Tax, the VAT number is included as well.

• The Consignee

This is the company or person who buys the goods from the seller. Their details are also included in the business invoice. They are the name, address and phone number.

• The Full Description of Goods or Services

The business invoice also contains a description of the goods or services which are involved in the transaction. In a case where goods are involved, the individual components that are used to manufacture them are also described. Furthermore, the associated units of measurement are also indicated.

• The Currency

The specific type of legal tender that should be used in the transaction is indicated here. This is an important factor for international business transactions.

• Grand Total

This is the amount of goods that are provided or the services which are rendered. This amount is inclusive of taxes and represents the cash value that your client should pay.

• The Due Date

This is the date by which the amount indicated in the invoice should be paid.

• Terms

Any additional data about the transaction can be included here.

How to Create a Business Invoice Easier with FreshBooks

What is FreshBooks

FreshBooks is an accounting software which a business owner can use to operate their enterprise easier, more securely and with dynamic results. This software assists you to automate business activities. This allows you to dedicate more time and focus on expansion, client interaction and other secondary activities.

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Featuring an easy-to-use interface, FreshBooks is intuitive and has a short learning curve. Its tools and features are presented on a clearly legible dashboard. You can use them to create professional business invoices. They also help you to perform activities such as scheduling, creating invoices, reporting payment and organizing expenses automatically. This business invoice software is built on Cloud infrastructure. As such, it is possible to gain access to this software using your smartphone business invoice app, tablet or laptop from any location in the world.

How to Create a Business Invoice with FreshBooks

This software makes it very easy for you to create a business invoice. It provides you with two paths to this objective. You can create the invoice from the “Dashboard” or directly from the “Invoices” panel.

1. Using the FreshBooks Dashboard

You can begin creating your new invoice from the FreshBooks Dashboard. Here, you can utilize the following document creation strategies. They are:

Tap on the button labeled “Create New”.
Pick the “Invoice” option. It will take you to a screen labeled “New Invoice” where you can customize the document.

2. Using the “Invoices” Panel

It is also quite possible to develop a brand new invoice by heading directly to the Invoices panel. Here, you can tap on the button labeled “New Invoice”. It is situated at the top right corner of the window. Clicking on it activates a business invoice template free of charge. Within it you can proceed to customize the invoice for your particular transaction.
The template contains 3 main sections. They are:

Accept Credit Cards:

This section gives you some options which assist in deciding whether your business invoice will accept payments made through credit cards.

Customize Invoice Style:

This section enables you to make aesthetic adjustments to the invoice.

Invoice Transaction Details Sections:

Within this part of the business invoice template, you can enter specific details about your transaction. Examples of these are the Vendor, Consignee, Invoice Number, Goods or Services Involved and the Terms of transaction.

After you complete filling in the business invoice template, you can proceed to the last step of creating a business invoice using FreshBooks. In this step, you can choose to Save the document. By doing so, you hold it in PDF format and keep it ready for future editing. You can also Send the document directly to the buyer. This is accomplished through email.

FreshBooks makes the process of creating invoices for your enterprise very easy to do. It is a versatile, capable and user-friendly software for modern enterprises!

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