How to Reconcile Accounts in QuickBooks

Elise Williams

2024-09-27 19:04:05 • Filed to: Quickbooks Solution • Proven solutions

There are many benefits to reconciling your account regularly whether your business is small or a big one. For one thing, it allows you to resolve any discrepancies between the bank and the record you have. Also, it is the perfect way to ensure that your financial statement is up-to-date.

How to Reconcile Your Accounts in QuickBooks

Before you start the reconciliation process, make sure you have your credit card/ bank statement for the account(s) you want to reconcile. As you would need it throughout the whole process; after all, it is called reconciliation.

Go to the homepage and select the gear icon that is on the left of your company name. Under the column labelled tools, click on reconcile.
The click on the credit card/ bank account you wish to reconcile and fill out all the necessary fields. Usually, it is something like this;
i. Click on the account and select credit card/bank account you want to reconcile from the drop down.
ii. Then the beginning balance field will appear and is usually already populated with the ending balance from last month’s statement. Sometimes, the beginning balance won’t appear, don’t worry, a link to resolve the issue will appear. Click on it and input the required information before proceeding with the reconciliation at hand.
iii. The next field is for the ending balance, and here you will input the balance on your current bank statement.
iv. Then on the next field labelled end date, you will enter the end date on the bank statement too.
v. Then you click on start reconciling to continue to the next step.
Once you clicked on start reconciliation, you will be taken to another screen where you have to enter the necessary information. Below is the information contained on the page:
a. Statement's ending balance which is the same as the one on your account statement.
b. Beginning balance which is the same as the ending balance from the previous month. This field is auto-filled by QuickBooks.
c. Cleared balance which will change as you continue reconciling your accounts.
d. Payments which will increase as you continue reconciling your accounts.
e. Deposits.
f. Difference: usually calculated by QuickBooks.
g. Transactions.
Once all your transactions have matched that of your bank statement, click on the finish now button to confirm $0.0 difference. You also generate a reconciliation report here.
Once you have done all your reconciliation, always remember to review it then click on save.

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