Learn How To Use Dropbox eSign Feature and a Comprehensive Alternate Software

Audrey Goodwin

2024-04-18 14:00:40 • Filed to: Signature Tips • Proven solutions

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Standardizing contracts and digital signatures for legal documents is very important in modern business. Standardization facilitates interoperability between different platforms and systems. When contracts and digital signatures follow common standards, they can integrate seamlessly with various software and services, improving document management efficiency and automating workflows.

This article will discuss the digital contract features of Dropbox eSign and the best alternative solutions, including Wondershare Document Cloud and PDFelement, that efficiently handle agreements and legal documents in the digital age.

Part 1 . Dropbox eSign: A Digital Agreement Signature Platform

Dropbox eSign, previously called HelloSign, is an excellent digital agreement platform for several reasons. Firstly, it offers a seamless and user-friendly interface, making it easy for individuals and businesses to create, send, and sign documents electronically. Its integration with Dropbox allows for efficient document storage and management. Secondly, HelloSign prioritizes security, utilizing industry-standard encryption and authentication protocols to ensure the confidentiality and integrity of sensitive documents. Here are compelling reasons to choose Dropbox eSign as your electronic signature solution.

Electronic Signature

Users can sign documents digitally, eliminating the need for physical signatures and paper processes.

Document Templates

Create reusable document templates for frequently used agreements, saving time and ensuring consistency.

Signature Required

Send documents for others to sign, even if they don't have a Dropbox eSign account. Recipients can log in from any device with internet access.

Integration

Allows users to store signed documents directly in their Dropbox account. The eSign feature also integrates with other popular applications and platforms, enhancing its versatility.

Security

Dropbox signature feature prioritizes security with encryption and compliance with industry standards, ensuring the confidentiality and integrity of your documents.

Securely Sign and Send Your Digital Agreements Using Dropbox eSign

This section will focus on how to send a digital document for signing using the Dropbox e-signature feature.

Step 1. Upload Your Sales Contract to Dropbox Sign

• To begin, first, pull up your sales contract file.
• Make sure to log in to your Dropbox account and proceed to upload or select the file you need to send.

Step 2: Fill In the Signer Information

• After uploading your document, you can add signers, loop in other parties via our CC feature, and assign a signer order if needed. Once this preliminary information is filled out, It's time to “Prepare doc for signing."

Step 3. Format Your Sales Contract

• With the sales contract you imported pulled up in front of you. You can click any fields across the left of the page(1) and drag them to where you want to place them in the document.

• After completing the fields on your document (1), click “Next” to proceed.

• You can save a copy of your redacted file to a designated folder on Dropbox.
• Click “Next” to proceed with the sending process.

Step 4. Send Your Contract for Signature

• An email will arrive in your participants' inbox when you send it out for signatures. To sign, they'll simply click the “Review & Sign” button in the email to continue.

Step 5. Access Your Signed Digital Sales Agreements Any Time

• To check the status, edit, or even download a hard copy of your sales agreement, visit your Dropbox Sign dashboard's "Documents" section anytime.

Dropbox Package Plans

Part 2 . Wondershare Document Cloud: Simplify Your Digital Signing Workflow

If you're searching for alternatives to Dropbox eSign that provide a comprehensive digital contract signing solution, consider exploring Wondershare Document Cloud. Developed by Wondershare, this platform offers a generous 100GB storage capacity, ensuring you can access your documents from anywhere, on any device, anytime. Moreover, it streamlines the process of electronic signature collection, making it quicker, more convenient, and more secure across all web browsers.

Furthermore, when you use Wondershare Document Cloud, you can gather real-time reviews and feedback from multiple individuals on the documents you share. This online tool empowers you to highlight, underline, and strike through the text and leave comments for your team members and clients directly on your document files. Enhance your collaborative efforts and communication with this powerful platform.

Send Out Digital Contracts and Documents Using Wondershare

The Wondershare Document Cloud software focuses heavily on the ability to send documents to collect signatures, making it a core feature of the platform. Whether you need to sign a personal document or collect signatures from multiple people, this platform is dedicated to providing top-notch service. To send out a document for signing, simply follow these step-by-step instructions.

• Go to the top toolbar and navigate to the “Sign In” tab. You can start a new signature task: Request Signature, Bulk Send, and Create Template.

• Choose the document you'll send from your local storage or the Document Cloud. Then click the “Add Document” button. Additionally, you can set access authentication for the signature request, and the recipient will need to enter the correct password to complete the signing process.

• Enter the correct email address of the signer, then click the "↑" button to add them to the signer group. You can also import a CSV file to add multiple email addresses in batches. Additionally, you can add CC, and they can just review the document.

• If you need to set the signing order, simply confirm the checkbox and drag the icon to change the order. If you need to sign a document, simply check the box and select “Sign first” or “Sign last.”

• Drag and drop the Signature/Initials, Date, Title, and Company fields for each signer as needed. You can also customize an area for signers to fill out, such as address, gender, age, etc. If you need to use this layout again next time, you can save it as a template.

• After completing the email notification subject and content, setting reminders, and customizing your brand logo, send the document to collect e-signatures immediately! You can track the status and details as per your requirements.

Part 3 . PDFelement: Best Dropbox eSign Alternative for Digital Signature Verification

Wondershare's editing platform, PDFelement, offers an intuitive and user-friendly interface that caters to both newcomers and experienced users who are looking for a digital contracting solution on the web that boasts excellent authoring tools, annotation features, and efficient PDF conversion abilities, consider PDFelement as a standout option. That said, here are some of the platform's best-known features.

Seamless Integration

The platform seamlessly integrates with popular cloud storage services like Dropbox, Google Drive, and OneDrive, allowing you to access and store your PDFs in the cloud. PDFelement's intuitive and user-friendly interface makes it accessible to users of all levels, from beginners to advanced professionals.

Annotation and Markup

Users can annotate PDFs with comments, highlights, sticky notes, and other markup tools for collaboration and feedback. Additionally, users can easily edit text, images, and other elements within PDF documents, making it simple to update and modify content.

Form Creation, Editing, and Conversion

PDFelement supports creating and editing interactive forms, making it suitable for documents requiring form fields, checkboxes, and dropdown menus. The software also provides efficient PDF conversion tools, allowing you to convert PDFs into various formats like Word, Excel, PowerPoint, and more, and vice versa.

Secure and Sign PDFs

The software enables you to add electronic signatures to PDF documents, ensuring the security and authenticity of your files. PDFelement offers tools for redacting sensitive or confidential information from PDFs, ensuring privacy and compliance with regulations.

PDFElement eSign Adheres to Legal Standards

PDFelement's eSign feature ensures high-security standards and compliance with regulations like ISO 27001 and the Uniform Electronic Transactions Act (UETA). PDFelement conducts regular risk assessments to identify potential security threats and vulnerabilities. PDFelement's eSign feature securely stores signed documents and maintains a detailed history of all signature-related activities, ensuring compliance with record-keeping requirements.

PDFelement also complies with the E-Sign Act (Electronic Signatures in Global and National Commerce Act), which establishes the legality of electronic signatures in the United States for most business and consumer transactions. The E-Sign Act emphasizes the importance of authentication and identity verification that ensures the validity of electronic signatures.

How To Use PDFelement Tools for Sending and Verifying Legal Documents

PDFelement's intuitive and user-friendly interface makes requesting, sending, and verifying signatures or legal documents easy. Here is a quick guide on how to use the PDFelement eSign software.

Step 1: Collect Signatures from Others

• Launch PDFelement and open the agreement that requires signatures. Click the "Request eSign" button under the "Protect" tab.

Step 2: Add Your Recipients

• In the popup window, locate the "Add recipients" field. Add recipient email addresses in the desired signing order. Easily adjust the signing sequence using the intuitive drag-and-drop method. Optionally, employ the "Add CC" button to include email addresses for informational purposes.
• Opt to sign the document either first or last using the "Add me the first" or "Add me the last" option.
• Navigate to the settings section and decide on the desired email-sending order. Set the frequency of reminders to ensure timely and effective completion of signatures.
• Click the "Next" button after configuring the settings to proceed.

Step 3: Add Fields And Assign Recipients

• Enhance the agreement by adding essential fillable fields. Incorporate fields such as Signature/Initial, Date, Title, and Company. Easily drag and drop these fields to appropriate locations within the agreement. Assign each field to the respective recipients as needed.
• After adding the required fields, ensure all elements are in place. Click the "Send" button to dispatch the agreement to recipients for signatures.

Step 4: Keep Track Of The Agreement

Keep a close watch on the progress of signatures by following these steps:

• Upon sending the agreement for signatures, locate and click "Go to Agreement List."

• To update the signing status, simply click the "Update" button.

• Stay informed about signer activities through notification emails. Receive updates when signers view or complete their signatures on the agreement.

How to Validate Signatures and Certification

Ensure the validity of collected signatures with the following actions:

• Access the PDF agreement through the "Agreement" panel.

• Once the agreement is opened, observe a notification indicating "Signed and all signatures are valid."
• Click on "Manage Signatures" found under the "Protect" tab. Choose the "Validate All Signatures" option to proceed.

• Check the digital signatures' information in the "Validate All Signatures" window. Access the change history of the document since the signature was applied.
• Select "Certificate Details…" within the window to examine the certificate.

Conclusion

In the contemporary business environment, there is a noticeable shift towards the standardization of digital agreements, including contracts and various documents. Numerous businesses are proactively exploring safer and more efficient digital document signing. Consequently, they are progressively adopting digital signing solutions such as Dropbox e-signature and Wondershare Document Cloud to optimize and simplify their document processing workflows.

However, if you are in the market for an online digital contracting platform with exceptional authoring capabilities, efficient PDF conversion functionalities, and competitive package prices, PDFelement is an outstanding choice.

Free Download or Buy PDFelement right now!

Free Download or Buy PDFelement right now!

Buy PDFelement right now!

Buy PDFelement right now!

Audrey Goodwin

chief Editor

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